How to Manage Links
Links is a bookmarking feature that lets you save, organize, and quickly access web resources. This guide covers adding, editing, filtering, and deleting links.
Prerequisites
Before you begin:
- You must be signed in to your account
Adding a Link
Step 1: Navigate to Links
From the sidebar, click Links to view your saved links.
Step 2: Click Add Link
Click the Add Link button in the top right corner to open the add dialog.
Step 3: Enter Link Details
Fill in the link information:
| Field | Required | Description |
|---|---|---|
| URL | Yes | The web address to save |
| Title | No | Display name (defaults to URL if empty) |
| Description | No | Notes about the link (max 2000 characters) |
| Tags | No | Categories for organization |
Step 4: Save the Link
Click Add Link to save. The link appears in your list immediately.
Organizing with Tags
Tags help you categorize and filter links.
Adding Tags to a New Link
- In the add dialog, click the Tags section
- Select existing tags or create new ones
- You can add up to 20 tags per link
Editing Tags on Existing Links
- Click the menu icon on any link
- Select Edit
- Modify the tags in the tag selector
- Click Update Link to save
Tag Best Practices
- Use consistent naming (e.g., "reference", "tutorial", "tool")
- Tags are shared across your team for consistent vocabulary
- Frequently used tags appear first in the selector
Viewing and Filtering Links
View Modes
Switch between two display modes using the view toggle:
| Mode | Description |
|---|---|
| List | Compact rows showing title, domain, and tags |
| Grid | Cards with preview images (when available) |
Your preference is saved between sessions.
Searching Links
Use the search bar to find links by:
- Title text
- Description text
The search is case-insensitive and updates results as you type.
Filtering by Tags
- Click the tag filter dropdown
- Select one or more tags
- Only links with ALL selected tags appear (AND logic)
- Clear filters by clicking the X or selecting "All Tags"
Sorting Options
Sort your links by:
| Sort | Description |
|---|---|
| Newest | Most recently added first (default) |
| Oldest | Oldest links first |
| Title | Alphabetical by title |
Editing a Link
Step 1: Open Edit Dialog
Click the menu icon (three dots) on any link, then select Edit.
Step 2: Modify Details
You can edit:
- Title - Update the display name
- Description - Add or modify notes
- Tags - Change categorization
Note: The URL cannot be changed after creation. To change a URL, delete the link and create a new one.
Step 3: Save Changes
Click Update Link to save your changes.
Deleting a Link
Step 1: Open Delete Confirmation
Click the menu icon on any link, then select Delete.
Step 2: Confirm Deletion
Review the confirmation dialog showing the link title, then click Delete.
Warning: Deletion is permanent and cannot be undone.
Working with External URLs
Opening Links
Click on any link title or the external link icon to open the URL in a new browser tab.
Link Metadata
Links automatically display:
- Favicon - The site's icon (when available)
- Domain - The source website
- Preview image - OpenGraph image (in grid view)
- Site name - Publisher name (when available)
Plan Limits
Link storage depends on your subscription:
| Plan | Link Limit |
|---|---|
| Free | 50 links |
| Plus | 500 links |
| Pro | 2,500 links |
| Lifetime | 2,500 links |
When you reach your limit, you'll see an upgrade prompt. Delete unused links or upgrade your plan to continue adding.
Project-Linked Links
Links can also be associated with specific projects:
- Open a project from the sidebar
- Navigate to the project's Links tab
- Add links that are specific to that project
Project links appear in both the project view and your main Links page.
Troubleshooting
"Rate limit exceeded" error
You can create 30 links per hour. Wait before adding more.
Link not appearing in search
- Search only matches title and description text
- Check if filters are limiting results
- Clear all filters and try again
Preview image not showing
Not all websites provide OpenGraph images. The link is still saved correctly; only the preview is missing.
Tags not appearing
- Tags are team-scoped; ensure you're in the correct team
- New tags may need a page refresh to appear in filters
Best Practices
- Add descriptive titles - Make links easy to find later
- Use descriptions - Add context about why you saved the link
- Tag consistently - Build a useful categorization system
- Review periodically - Remove outdated or broken links
- Use search and filters - Find links quickly instead of scrolling
Related
- Tasks & Notes overview - Other personal organization features
- How to create a project - Associate links with projects